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Minutes and report of the electoral bureau of the polling station
(1) The electoral bureau of the polling station shall draw up minutes in two copies,
containing:
a) the number of voters included in the basic electoral roll;
b) the number of voters included in the additional lists;
c) the number of voters who received ballot papers;
d) the number of voters who took part in the vote;
e) the figure reflecting the difference between the number of ballot papers received by
voters and the number of voters who took part in the vote;
f) the number of ballot papers declared invalid;
g) the number of valid votes cast per electoral competitor (for each option on the
questions submitted to the referendum);
h) the total number of valid votes cast;
i) the number of ballot papers received by the electoral bureau of the polling station;
j) the number of unused and cancelled ballot papers, including those wrongly filled in
and cancelled.
(2) The template and procedure for filling in the minutes of the results of the vote count
by the electoral bureau of the polling station shall be established by the Central Electoral
Commission for any type of election.
(3) The result of the counting shall be examined at the meeting of the electoral bureau
of the polling station and shall be recorded in minutes, which must be signed by the
chairperson, the secretary and the other members of the bureau. The absence of signature of
members of the electoral bureau of the polling station shall not affect the validity of the minutes
unless the number of signatures is below the absolute majority. The reasons for the absence
of signatures shall be mentioned in the bureau’s report.
(4) The minutes of the voting results shall be drawn up in the presence of members of
the electoral bureau of the polling station, representatives of electoral competitors (referendum
participants) and other authorised persons. A copy of the minutes shall be kept at the electoral
bureau of the polling station, one copy shall be submitted to the electoral constituency council,
and the other copy shall be displayed immediately at the entrance of the polling station. Copies
of the minutes of the results of vote count, authenticated by the chairperson of the electoral
bureau, shall be handed over to the persons authorised to attend the election.
(5) The chairperson of the electoral bureau of the polling station shall ensure that the
bureau’s report is filled in based on the written records of the activities carried out by the
bureau during the electoral period. The report shall contain a brief summary of the requests
and appeals concerning the actions of the electoral bureau of the polling station and of the
decisions taken by the bureau based on them. The chairperson shall sign the report and give
the other members of the bureau the opportunity to express in writing their comments and
additions to the report and to sign it.
(6) The chairperson of the electoral bureau of the polling station shall hand over the
ballot papers, electoral rolls, stamps and other (material) electoral documents to the electoral
constituency council as soon as possible, but no later than 18 hours after the announcement
of the closure of polling stations, in accordance with the procedure laid down by the Central
Electoral Commission. The chairperson of the electoral bureau, two bureau members and
representatives of the police forces shall ensure security and integrity of electoral documents
(material) when transported to the electoral constituency.
(7) The minutes drawn up by the electoral bureaux of the polling stations abroad,
together with all requests relating to the electoral operations of the electoral bureau of the
polling station, shall be sent by e-mail to the electoral constituency council no later than 24
hours after the closure of the sections. The accuracy of the data in these minutes shall be
confirmed by telephone and, in the event of sufficiently substantiated inconsistencies and
shortcomings, the electoral constituency council concerned shall correct them.