TrustVoting Atlas

Cooperation of the Central Electoral Commission with other entities in
organising and conducting elections
(1) As a specialised electoral body, the Central Electoral Commission shall work
together with the central and local public administration authorities, as well as with some
entities which, when organising and conducting the elections, within their remit, have the
following additional responsibilities:
1) Ministry of Internal Affairs:
a) ensuring security of all individuals participating in the elections;
b) ensuring security and public order in the places and premises intended for meetings
of electoral competitors or other subjects with voters in the territory, including from the
perspective of compliance with the public health measures set out in the decisions adopted
by the National Extraordinary Public Health Commission;
c) assisting electoral bodies and local public administration authorities in keeping
material assets in electoral councils and offices, escorting the transport of ballot papers and
ensuring their integrity and other electoral documentation;
d) preventing, countering and detecting administrative misdemeanours and offences
in the electoral process;
e) assisting the presidents of the electoral bureaux of polling stations in ensuring public
order on election day, in the polling station and within a radius of 100 metres from it;
f) conducting training for electoral officials on fire protection measures and actions to
be taken in the event of fire;
g) providing the response capability of subordinate forces and means for operational
response in the event of fire and/or other emergencies;
h) providing assistance to the electoral bodies in order to verify that the provisions of
the legislative acts concerning the financing of election campaigns and the activity of initiative
groups are correctly implemented, delegating qualified staff to set up working groups for this
purpose.
2) Ministry of Infrastructure and Regional Development:
a) ensuring the monitoring of the uninterrupted power supply to all the seats of the
electoral bodies;
b) providing access routes to polling stations;
c) providing, where necessary, at the request of local public administration authorities
and/or electoral bodies, information assistance concerning the training of carriers in the
territory to carry out transport;
d) preventing, countering and detecting infringements in the field of passenger
transport in an electoral context.
3) Ministry of Foreign Affairs and European Integration:
a) providing the necessary assistance, within the limits of the competence and the legal
framework relating thereto, in the organisation and conduct of elections in polling stations
established abroad;
b) ensuring the necessary number of staff and providing logistical assistance in the
process of setting up and operating the electoral bureaux of polling stations abroad;
c) coordinating the organisation and functioning of the electoral bureaux of polling
stations abroad;
d) working together to accredit overseas media under the Ministry of Foreign Affairs
and European Integration to reflect the electoral process in the Republic of Moldova;
e) coordinating the transportation, transmission and return of ballot papers from the
electoral bureaux of the polling stations abroad, as well as all materials related to the
organisation and conduct of elections.
4) Reintegration Policies Bureau — jointly with the local public administration
authorities in the Security Area and the Delegation of the Republic of Moldova in the Joint
Control Commission, shall take all possible measures, within the perimeter under the effective
control of the Moldovan authorities, aimed at facilitating:
a) submitting proposals to organise, for the voters in the municipalities of the left bank
of Nistru (Transnistria) and Bender, several polling stations based in the territory of the
Republic of Moldova under the constitutional jurisdiction of the central public authorities;
b) support for publicising information on the boundaries of polling stations and the
premises of election bureaux and how to contact relations;
c) ensuring voters’ access to the electoral process and their respective electoral
bodies;
d) support for publicising the voting time and place for voters in the municipalities on
the left bank of Nistru (Transnistria) and Bender;
e) organising and conducting the election information and education campaign for
voters in the municipalities on the left bank of Nistru (Transnistria) and Bender.
5) Intelligence and Security Service:
a) ensuring security of actions relating to the manufacture of ballot papers, the printing
and distribution of ballot papers, the clearance of the mould;
b) rejecting unauthorised access to technical means, including printing of ballot papers
and other electoral documents;
c) within the existing competence and legal framework, ensuring the information
security of connections within the State Automated Information System ‘Elections’, including
the cybersecurity of the Central Electoral Commission’s work on the organisation and conduct
of elections;
d) within the existing competence and legal framework, informing the relevant electoral
authorities and the working group about misconduct in the process of financing of election
campaigns or the activity of initiative groups.
6) Ministry of Finance:
a) assisting electoral bodies in monitoring compliance with legislation on financing the
work of initiative groups, financing election campaigns and delegating qualified staff to set up
a working group for this purpose;
b) drafting and approving the Regulation on how to grant interest-free credits to
electoral competitors for running the election campaign.
7) National Bank of Moldova — supervising free and equal access to banking
services for electoral competitors, referendum participants and initiative groups;
8) Licensed banks in the country — ensuring free and equal access to banking
services for electoral competitors, referendum participants and initiative groups;
9) Agency for Public Property — ensuring the functionality of state printing houses
for the provision of ballot paper printing services.
10) Public Services Agency:
a) updating the data on citizens in the State Register of Population;
b) examining applications and documentation submitted by voters for home or
temporary residence registration, in particular in the light of the grounds for applying for such
registration, during the election period;
c) presenting, at the request of the Central Electoral Commission, information on
population records and other data relevant to the proper organisation of polls;
d) issuing, at the request of citizens of the Republic of Moldova, within a reasonable
time, but not later than on the election day, the identity documents necessary for voting.
11) National Regulatory Agency for Electronic Communications and Information
Technology — overseeing the operation of mobile and fixed communications networks within
the perimeter of the seat of the electoral constituency councils and the electoral bureaux of
the polling stations.
12) Information Technology and Cyber Security Service:
a) securing connection within the information network, part of the State Automated
Information System ‘Elections’;
b) ensuring cyber security of the information system at the premises of the Central
Electoral Commission within the boundaries of the telecommunications system of public
administration authorities.
13) SOE ‘Radio communications’ — ensuring uninterrupted broadcasting of national
radio and television programmes reflecting elections and referenda in accordance with
legislation;
14) S.A. ‘Moldtelecom’:
a) at the request of local public administration authorities, businesses, institutions and
organisations, electoral officials — ensuring that fixed telephony and Internet networks are
connected (networks are moved), as technically possible, at the electoral councils and
electoral bureaux of polling stations, on a contractual basis;
b) ensuring the uninterrupted operation of fixed telephony networks, in particular at the
offices of the electoral constituency councils and the electoral bureaux of the polling stations;
15) Electricity distribution system operators — ensuring the seats of electoral
constituency councils and polling station electoral bureaux without interruption, according to
the territorial areas of activity.
16) Local public administration authorities:
a) ensuring that provisions on the designation of those responsible for electoral rolls in
local public administration authorities are updated;
b) ensuring that those designated for that purpose keep electoral rolls up to date;
c) adopting decisions on the establishment and guarantee of a minimum of special
electoral display places and providing a minimum number of premises for meetings with
voters, making them available, within the deadline laid down in the calendar schedule
approved by decision of the Commission;
d) ensuring respect for the principle of equality between women and men in the
process of nominating individuals to the electoral bodies;
e) within the limits of competence, ensuring access for people with disabilities to
premises where polling stations are located;
f) ensuring access at local level to polling stations;
g) examining, jointly with representatives of the Technical Supervision Agency, the
state of fire defence at the sites where polling stations will be located and meetings with voters
will be held, ensuring compliance with the legal requirements for fire safety and civil protection.
(2) When organising and conducting elections, the Central Electoral Commission may
decide to come up with additional responsibilities, according to the scope of its activities, for
some central government authorities and local public administration authorities, as well as for
some institutions or entities, regardless of the legal form of organisation. The Commission’s
decision to that effect shall be binding on all authorities of the central and local public
administration, natural and legal persons, regardless of their field of activity and legal form.