TrustVoting Atlas

(a) REPORTS REQUIRED.
(1) Except as provided in subsection (d) of this section, each candidate for county office or a
person acting in the candidate’s behalf shall file with the Secretary of State in an election year
for the office that the candidate is seeking:
(A)(i) A monthly report of all contributions received and expenditures made during each
month beginning with the month of January of a calendar year in which a candidate may be
listed on a ballot for election.
(ii) A monthly report shall not be due under this subdivision (a)(1)(A) for a month in which
certain days of that month are included in a preelection report required under subdivision
(a)(1)(B) of this section or a final report required under subdivision (a)(1)(C) of this section.
(iii) In the case of a primary or runoff election, those days of the month occurring after the
date of the election shall be carried forward and included in the next monthly report required
under this subdivision (a)(1)(A).
(iv) The monthly report shall be filed no later than twenty (20) days after the end of each
month, except that the final report shall be filed as required in subdivision (a)(1)(C)(i) of this
section;
(B)(i) No later than seven (7) days before a preferential primary election, runoff election,
general election, or special election in which the candidate’s name appears on the ballot, a
preelection report of all contributions received and expenditures made between the period
covered by the previous report and the period ten (10) days before the election.
(ii) In case of a runoff election, the preelection report required under this subdivision
(a)(1)(B) shall cover all contributions received and expenditures made during that period of
time that begins after the date of the election from which the runoff arose and ends ten (10)
days before the runoff election;
(C)(i) A final report of all contributions received and expenditures made for that election that
have not been disclosed on reports previously required to be filed no later than twenty (20) days
after the end of the month following the month in which the candidate’s name has appeared on
the ballot in a primary election, runoff election, general election, or special election or when
only one (1) candidate qualifies for a particular office or position and no position or name of an
unopposed candidate shall appear on a ballot.
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7-6-209
ELECTIONS
(ii) A final report is required under this subdivision (a)(1)(C) whether or not a candidate has
received contributions or made expenditures in excess of five hundred dollars ($500); and
(D)(i) A final report of all contributions received and expenditures made that have not been
disclosed on reports previously required to be filed.
(ii) The final report under this subdivision (a)(1)(D) shall be filed no later than thirty (30)
days after the end of the month in which the candidate has withdrawn.
(iii) If a candidate withdraws from the campaign, the candidate shall notify the Secretary of
State in writing of the withdrawal.
(2)(A) A candidate shall not be required to file a fourth quarter report under this subsection if
the candidate keeps remaining campaign funds after an election but does not have any activity
before the end of the year.
(B) A candidate shall continue filing the reports required by this subsection if the candidate
keeps remaining campaign funds and raises campaign funds for a future campaign or expends
campaign funds for office holder expenses or a future election.
(3) Except as provided in subsection (d) of this section, in a year for which there is no election
for the office that the candidate is seeking, each candidate for county office, or a person acting in
the candidate’s behalf, shall file with the Secretary of State no later than December 31 an annual
report of all contributions received and expenditures made for the year.
(b) CONTENTS OF REPORTS. (1) The contribution and expenditure reports required by subsection
(a) of this section shall indicate:
(A) The total amount of contributions received with loans stated separately, the total
amount of expenditures made during the filing periods, and the cumulative amount of those
totals for the entire election cycle;
(B) The name and address of each person, including the candidate, who made a contribution
or contributions that in the aggregate exceeded two hundred dollars ($200);
(C) The contributor’s principal place of business, employer, occupation, the amount contributed, the date the contribution was accepted by the candidate, and the aggregate contributed
for each election;
(D) The name and address of each person, including the candidate, who contributed a
nonmonetary item, together with a description of the item, the date of receipt, and the value,
not including volunteer service by individuals;
(E) An itemization of all single expenditures made that exceeded one hundred dollars
($100), including the amount of the expenditure, the name and address of any person,
including the candidate, to whom the expenditure was made, and the date the expenditure was
made;
(F) A list of all paid campaign workers and the amount the workers were paid;
(G) A list of all expenditures by categories, including, but not limited to:
(i) Television, radio, print, or other advertising;
(ii) Direct mail;
(iii) Office supplies;
(iv) Rent;
(v) Travel;
(vi) Expenses;
(vii) Entertainment; and
(viii) Telephone;
(H) The total amount of all nonitemized expenditures made during the filing period; and
(I) The current balance of campaign funds.
(2)(A) When the candidate’s campaign has ended, the final report shall also indicate which
option under § 7-6-203(g) was used to dispose of any surplus of campaign funds, the amount
of funds disposed of by the candidate, and the amount of funds retained by the candidate as
remaining campaign funds.
(B) If the candidate’s campaign has not ended, disposal of campaign funds is not required
and the candidate may carry forward any remaining funds in the campaign to the general
primary election, general election, or general runoff election for that same office.
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CAMPAIGN PRACTICES
7-6-209
(3)(A) Not later than fourteen (14) days after the deadline for filing for office, the county clerk
shall notify each candidate in person or by mail of the deadlines for filing the ten-day
preelection and final reports required by subsection (a) of this section and, at that time, furnish
each candidate with the appropriate forms and instructions for complying with the deadlines.
(B) If notice is sent by mail, then the notice shall be postmarked within fourteen (14) days
after the deadline for filing for office.
(c) FILING OF REPORTS.
(1)(A) The reports required by this section shall be filed with the Secretary of State under
subdivision (c)(2) of this section.
(B) Reports shall be filed on the appropriate forms furnished by the Secretary of State.
(2)(A)(i) The Secretary of State shall establish a filing system for reports filed under this
section.
(ii) The reports shall be kept for eight (8) years from the date of filing, catalogued by
candidate in chronological order, and made available for public inspection.
(iii) For eight (8) years after the reports are filed under this section, the Secretary of State
is the official custodian of those records.
(B)(i) After the eight-year period, the Secretary of State shall turn the reports over to the
Arkansas State Archives for maintenance and continued public inspection.
(ii) After the eight-year period, the Arkansas State Archives is the official custodian of the
records of the reports filed under this section.
(C)(i) The campaign contribution and expenditure reports filed with the Secretary of State
under this section shall be filed in electronic form through the official website of the Secretary
of State.
(ii) The Arkansas Ethics Commission shall approve the format used by the Secretary of
State for the filing of campaign contribution and expenditure reports in electronic form under
subdivision (c)(2)(C)(i) of this section to ensure that all required information is requested.
(iii) The official website of the Secretary of State shall allow for searches of campaign
contribution and expenditure report information filed in electronic form under subdivision
(c)(2)(C)(i) of this section.
(iv) The electronic format used for the filing of campaign contribution and expenditure
reports on the official website of the Secretary of State shall aggregate total campaign
contributions by a contributor to determine if they collectively reach the limitation for lawful
campaign contributions under this subchapter.
(v) The Secretary of State shall not accept paper filings under this subdivision (c)(2).
(3) The Secretary of State shall furnish to the commission, no later than thirty (30) days after
each filing deadline under this section, a report listing the:
(A) Names of all candidates who have filed for office;
(B) Type of report filed by each candidate; and
(C) Date the report was received by the Secretary of State.
(d) REPORTS NOT REQUIRED.
(1) A candidate who has not received contributions or made expenditures in excess of five
hundred dollars ($500) shall not be required to file any preelection reports required under
subsection (a) of this section.
(2) A candidate who has received contributions or made expenditures in excess of five hundred
dollars ($500) but not exceeding five thousand dollars ($5,000) shall only file:
(A) A preelection report required under subdivision (a)(1)(B) of this section; and
(B) A final report required under subdivision (a)(1)(C) of this section.
(3) In calculating the amount of contributions received or expenditures made for purposes of
this exception, the payment of the filing fee from the candidate’s personal funds shall not be
considered as either a contribution or an expenditure.
(4) The preelection reports referenced in subsection (a) of this section are required only for
candidates with opponents in those elections.
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7-6-210
ELECTIONS